College Policies
The College Policies website provides a convenient place to access College-wide policies. Policies are categorized by chapter for easy navigation. You may also search for policies by keyword or phrase, using the search box. Individual policies may be printed through the browser's print function.
Policy Approval Process
All proposed new policies and changes to existing policies must be submitted and approved in compliance with the policy on College Policy Development and Management.
The Committee on College Policy Development (CCPD) is a team that works in partnership with policy owners to properly vet policies and ensure that they are aligned with the College’s mission and goals. See F&M Policy Development Training for more information (F&M login required). If you have any questions about College policies, please contact the Office of General Counsel at fmpolicy@fandm.edu.
Draft Policies
The CCPD is accepting comments on the following draft policies until Monday, December 11, 2023:
Acceptable Use Policy and User Agreement (revised)
Family Educational Rights and Privacy Act (FERPA) Policy (revised) -- and FAQ
ADA Grievance Policy and Process (new)
Gift Card and Cash Equivalents Policy (new)
Please use the Comment Form for Draft Policies to submit comments.
The Policy Owner for each draft, in consultation with the Committee on College Policy Development (CCPD), will take
comments under advisement and implement any necessary changes to the draft policy
based on the comments received. The proposed final drafts will then be sent to President
Altmann for approval. Please contact fmpolicy@fandm.edu with any questions.
Academic Affairs Policies
- Academic Honesty Policy
- Copyright & Fair Use Policy
- Export Controls Policy
- Family Education Rights and Privacy Act of 1974 (FERPA)
- Financial Conflict of Interest Policy
- Governing Principles of Research
- Human Subjects Policy
- Intellectual Property Policy
- NSF Funded Grantees Drug-Free Workplace Policy
- Research Integrity Policy
- Research Use of Animals Policy
- Transfer of Credit Policy
Athletics Policies
Communications Policies
Finance and Administration Policies
Auxiliary Services
Facilities and Operations
- Integrated Pest Management Policy
- Key Policy
- Space and Facilities Allocation Policy
- Temperature Control Policy
Finance and Business Office
Human Resources Policies
Employee Relations Policies
- Conflicts of Interest Policy
- Equal Employment Opportunity Policy
- Flexible Work Hours Policy
- Professional Staff Remote Work Policy
- Standards of Conduct Policy
- Whistleblower Policy
- Workers' Compensation Notice (Summary) and Injury Reporting Requirements
Health & Wellness Policies
- Alcohol and Other Drugs Policy for Employees
- Breaks for Nursing Mothers
- Smoking on College Premises Policy
Hiring & Position Policies
- Background Check Policy
- Employment Records and Notification of Changes Policy
- Job Posting or Internal Transfer Policy
- Re-employment Policy
Leave Policies
- Faculty Childbirth/Adoption Policy
- Family and Medical Leave Policy
- Leave of Absence due to Childbirth and Adoption Policy/Flexible Work Schedules Following Birth or Adoption
- Military Leave - USERRA Policy
- Pre-retirement Leave of Absence Policy for Faculty
- Professional Development Leaves of Absence Policy for Administrators
- Unpaid Personal Leave of Absence and Faculty Research Leave Policy
- Paid Sick Leave Policy for Faculty
- Phased Retirement Policy for Faculty
Pay Policies
- General Pay Policy and Standard Work Hours
- Overtime Pay Policy for Non-exempt Personnel
- Pay for Travel or Training for Non-exempt Personnel Policy
- Policy on Approving Changes to Salary or Benefits
- Policy on Paid Time Off Work for Service
Time Off Policies
Information Technology Services Policies
- Acceptable Use Policy and User Agreement
- User Access to Data and Services Policy
- Audio Support Policy for Campus Sponsored Events
- Backup Retention Policy
- Chosen First Name Use Policy
- Cloud Vendor Policy
- Data Classification Policy
- F&M Account Content Access by Non-Account Holder Policy
- Information Security Policy
- Mobile and Remote Device Policy
- Network Security Policy
- Password Policy
- Payment Card Industry (PCI) Compliance Policy
- Personal Computing Support Policy
- Privacy Notice for F&M Website
- Privacy Policy
- Privileged Account Management Policy
- Screening Movies on Campus Policy
- Technology Hardware Acquisition, Disposition and Replacement Policy
- Guest User Acceptable Use Policy
- Wireless Network Policy
Legal Affairs Policies
- Alcohol Policy for College-Sponsored Events
- Auto/Bicycle Registration & Parking Regulations Policy
- Campus Timely Warning Notice and Emergency Notification Policy
- Closed Circuit TV Camera Recording & Monitoring Policy
- College Policy Development and Management
- Mandated Reporters Policy
- Missing Student Policy
- Protection of Minors Policy
- Vehicle Safety Policy
- Weapons Policy